HOK Community Tournaments

How a Tournament Runs

Every monthly cup follows one clean lifecycle. Each stage is handled inside the platform — no scattered forms, sheets, or DMs.

CreateLead sets name, theme, posters, dates, rules — a dedicated page is born

RegisterTeams sign up through a guided multi-step form

ReviewStaff verify details & ID proofs; fix-ups requested inline

BracketApproved teams shuffled into a fair, logged bracket

Compete & ResolveResults with screenshot proof; complaints handled in-platform with live dispute status

ChampionRounds progress until one team takes the crown

Who Does What

Clear roles keep the tournament running smoothly and the data safe.

AdminPlatform-wide control. Creates tournaments, assigns leads.

Tournament LeadRuns their tournament end-to-end: setup, approvals, brackets, results.

Match ManagerEnters match results and proof only — nothing else to break.

Community MemberDiscovers tournaments, registers a team, tracks status, follows the bracket.

What's Inside

The pieces that make it work — designed around problems every community tournament faces.

🏛️Dedicated Tournament Pages

Each cup gets its own page with logo, banner, posters, theme, prize pool, dates, and full rules. The main page lists every tournament with its live status.

📝Smart Registration Forms

Built from an Excel template for quick setup, then fully editable in-app
Multi-step: Team → Players → Documents → Review
Autosave drafts — no lost progress
Duplicate ID check — no player on two teams
ID-proof image uploads with preview

✅Fair, Fast Approvals

Staff panel filtered by tournament, month & status
Flag individual fields with a comment ("ID blurry — re-upload")
On resubmit, correct fields stay locked — only fixes needed
Approved teams auto-mapped to the roster

🎲Transparent Brackets

One-click shuffle — logged & permanent, no re-rolls
Odd team count? 101 teams → 50 matches + 1 bye, shown openly. Even counts need none
Handles fields from 8 to 512 teams with ease

🔍Brackets Anyone Can Read

Scroll & zoom — comfortable even at 128 teams
Round tabs (R1 · QF · SF · Final) to jump stages
"Find my team" — jumps straight to your match
Simple list view for "who do I play & when"

📸Verified Results

Winner can't be set until a victory screenshot is uploaded
Round rules on every match card: Bo3 · Global Ban · Recording
No-shows handled fairly: wait window → auto reminder → walkover, shown openly on the bracket

⚖️Dispute Resolution, Built In

Either team can raise a complaint — cheating, contested result, rule violation — right from their match
Evidence uploads supported
Live status visible to both teams: Raised → Under Review → Resolved
Outcomes recorded: result stands, overturned, replay, or disqualification

💬Match Lobbies — Built for 256 at Once

Every match gets a private chat: both team POCs + their assigned Match Manager
Built-in /flip coin toss — server-side, logged, no arguments
Handles all 256 Round-1 matches simultaneously at 512 teams — no connection limits, no extra cost
No-show reminders land here and by email
Temporary by design — wiped when the tournament closes

🎧Match Manager Console

Managers are assigned their own set of matches (e.g. 256 ÷ 16 managers = 16 each)
"My Matches" view: assemble → toss → play → document → close
Lead's overview board shows every match by status — stuck matches spotted instantly

⚙️Per-Round Rules

Each stage carries its own schedule, Best-of format, global-ban setting, and recording requirements — with tool links and instructions shown right where players need them.

🔔Nobody Left Guessing

In-app + email notifications for the moments that matter: registration received, fix-up requested, approved, match scheduled, result posted.

Every Team Knows Where They Stand

Registration status is visible on the tournament page the whole way through — no more "did our form go through?" messages.

Submitted→ Under Review→ Needs Update→ Resubmitted→ Approved ✓

TOURNAMENTSFrom Registration to Champion — One Platform